Office and Administration Manager

About Us. Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit www.btgpactual.com. The Role. BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia). The successful candidate will be responsible for administration, office management and executive assistance. Responsibilities. Administrative: Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities; Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks; Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives. Office Management: Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup); Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences; Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment; Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping. Logistics: Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency; Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions; Expense Management: Submit and track travel expenses and claims on behalf of executives. Our Offer: Professional, international working environment; Challenging, rewarding career; Collaborative environment; Competitive compensation package, including performance based annual bonus; 25 working days vacation; Health Insurance. BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.