Procurement Coordinator

The Procurement Coordinator shall lead on local & offshore purchases and is responsible for coordinating and executing procurement activities for both local and international suppliers. The role ensures timely, cost-effective, and compliant sourcing of goods and services through effective supplier coordination, purchase order management, shipping and import alignment for offshore purchases, and close collaboration with logistics, finance, and end-user departments. Core Responsibilities: · Source and develop new raw materials with global suppliers to meet product design requirements. · Obtain quotations from local and international suppliers, ensuring technical and commercial compliance. · Support supplier evaluation, performance monitoring, and maintain updated supplier databases, pricing lists, and lead-time records. · Communicate regularly with suppliers/wholesalers regarding order status, lead times, and delivery schedules, escalating critical issues when necessary. · Perform global and local purchases of raw materials and services in a timely manner to meet planned delivery dates. · Prepare, issue, and track purchase orders (POs) for both local and offshore suppliers, ensuring clarity of specifications, quantities, pricing, delivery terms, and timelines. · Monitor order progress and proactively follow up to ensure timely delivery. · Coordinate offshore purchases, ensuring correct application of Incoterms (EXW, FOB, CIF, DAP, etc.). · Coordinate delivery schedules with suppliers and follow up on timely receipt of goods and services. · Ensure all procurement activities comply with internal policies, donor requirements (if applicable), and audit standards. · Maintain complete, well-organized procurement files for both local and offshore transactions. · Support documentation of purchases and maintain document control functions, databases, and customer relationship management systems. · Liaise with internal departments (finance, logistics, warehouse, production, quality, and programs) to align procurement activities with organizational needs. · Coordinate with finance on supplier payment terms, invoices, and advance payments. · Support operational functions including inventory management, purchasing, supplier management, translation, contracting, and recordkeeping. Provide research, administrative support, and reporting functions to the department.