OFFICE COODINATOR

PREFERABLY: FEMALE CIVIL ENGINEER 1. Administrative Support Coordinate day-to-day office operations and ensure smooth workflow Manage correspondence (emails, letters, courier, incoming/outgoing calls) Maintain organized filing systems (physical and digital) Prepare reports, letters, meeting minutes, and internal documents Handling approval coordination with consultants and authorities. 2. Office Management Oversee office supplies, stationery, and equipment procurement Coordinate maintenance, repairs, and service providers Ensure office facilities are clean, safe, and functional Monitor office expenses and maintain basic records Handling review of technical documents to ensure accurate cost-related information. 3. Coordination & Communication Act as a point of contact between departments, management, and external parties Schedule meetings, appointments, and conference calls Coordinate travel arrangements and accommodations when required Follow up on action items and deadlines 4. Document Control & Compliance Ensure proper documentation, approvals, and record retention Assist in contract administration and document submissions Maintain confidentiality of company and employee information Support compliance with company policies and procedures 5. HR & Staff Support Assist with onboarding and offboarding processes Maintain employee records, attendance, and leave tracking Coordinate training schedules and staff requirements Support HR and PRO activities as required 6. Vendor & Client Coordination Liaise with vendors, suppliers, and service providers Track invoices, LPOs, and payment follow-ups Assist in client coordination and administrative support 7. Event & Meeting Coordination Organize internal meetings, workshops, and company events Prepare meeting agendas, presentations, and minutes Ensure meeting rooms are prepared and equipped 8. General Office Duties Handle ad-hoc administrative tasks as assigned by management Support management in daily operational requirements Ensure professionalism and efficiency in office operations Assisting in tender processes, budget preparation, and cost monitoring for projects.