This job posting has expired
Expired on April 1, 2026
Executive Assistant
Job Description
We are looking for a highly organized, proactive Executive Assistant to support a VP and multiple team members in a fast-paced, collaborative environment. This role is ideal for someone early in their EA career (1–3 years of experience) who enjoys managing schedules, coordinating priorities, and improving how work gets done. You will be a key partner to several leaders, helping them stay focused and effective by managing calendars, expenses, and operational details. This is a remote role where work needs to be done in PST hours. Our client is a global leader in 3D design, engineering, and entertainment software.
Responsibilities
- Manage and coordinate multiple team members’ calendars, including scheduling meetings across time zones
- Prepare, submit, and track expense reports accurately and on time
- Support meeting logistics (agendas, notes, action items, and follow-ups)
- Use Miro and Airtable to organize information, track projects, and support team workflows
- Leverage AI tools (e.g., AI assistants, summarization tools, scheduling aids) to improve efficiency, organization, and quality of work
- Act as a point of contact for internal and external stakeholders
- Handle ad hoc administrative and operational tasks as needed
Qualifications
- 1–3 years of experience in an Executive Assistant, Administrative Assistant, or similar support role
- Experience supporting multiple leaders or team members simultaneously
- Strong calendar management and organizational skills
- Experience managing expenses and administrative processes
- Familiarity with Miro and Airtable (or similar collaboration and database tools)
- Comfort using AI-enabled tools to assist with productivity, organization, and task execution
- Excellent written and verbal communication skills